Javascript Menu by

The following excerpts are from the IMSA Governance and Policy Manual



(c) Nomination and Election Procedure for President Elect

On the Nominating Committee Chair’s behalf, the Executive Director shall provide six (6) months notice, prior to the Annual Meeting, to all Active, Public Agency or Life Members soliciting nominees for the office of President Elect (3-year term: President Elect, President and Past President).  This notice will contain a description of the duties of each of the three offices, an explanation of the nominating procedure and a list of the eligibility requirements for election to the BOD. The notice shall also explain that the person submitting the nomination should verify that the person being nominated is willing to serve if elected.


Upon receipt of all nominations, the Nominating Committee will develop a list of official nominations for each office from among the eligible members.


Notice of balloting, including electronic means, for the President Elect shall be provided to all Active, Public Agency or Life Members at least six (6) months prior to the next Annual Meeting. Nominations with written evidence of eligibility shall be submitted to the Executive Director in writing (may be by email) to forward to the Nominating Committee Chairman five (5) months prior to the Annual Meeting, at which time nominations will close. Election shall take place three (3) months prior to the Annual Meeting and shall be open for thirty (30) days.


A Tellers Committee consisting of at least two Nominating Committee Members will be appointed by the Nominating Committee Chair. The Tellers Committee will verify the ballots and report the results to the Chair of the Nominating Committee, who shall provide notice to the General Membership.  Elections will be conducted in accordance with Robert’s Rules of Order.


The Executive Director shall notify all candidates of the election results prior to the notice to the General Membership. The President Elect shall take office at the adjournment of the next Annual Meeting.


6 months out: Notification to General Membership soliciting nominees.


5 months out: Nominations closed.


4 months out: List of qualified candidates published.


3 months out: Electronic balloting for President-Elect


Election open 30 days.


60 days out: Election closed.


Executive Director notifies all candidates of election results within 10 days.


50 days out: Executive Director notifies General Membership of election results.


Newly-elected President-Elect takes office at next Annual Meeting.





Nominations and Election of President-Elect




Candidates for the office of President Elect shall have been an Active, Public Agency or Life Member as described in the By-Laws of the IMSA in good standing for more than five (5) years and served as a Section Officer or International Committee Chair or Representative for at least three (3) years.


No IMSA Section may have more than one person serving on the Board of the Association at the same time.


On the Nominating Committee Chair’s behalf, the Executive Director shall provide a minimum of six (6) months’ notice to all Active, Public Agency or Life Members, prior to the Annual Meeting. All Active, Public Agency or Life Members will be solicited as potential nominees for the office of President-Elect (3-year term: President-Elect, President and Past President).


In addition to complying with the rules of eligibility and other requirements stipulated in the By-Laws, each candidate seeking nomination shall submit the following to the Executive Director five (5) months prior to the Annual Meeting:


(a) A statement, signed by the candidate, affirming that they have the ability, time, resources and assistance necessary to properly perform the duties of an elected office of the Association, including the office of President; and that to the best of their knowledge, should they be elected, their status as an Active Member, as defined in the By-Laws, shall continue through a term of any office to which they may be elected.


(b) A brief resume of their personal, professional and educational background; and


(c) A letter from the candidate’s employer indicating level of support for this office.


(d) Nominations shall be submitted in writing (may be by email) to the Nominating Committee Chairman via the Executive Director five (5) months prior to the Annual Meeting, at which time nominations will close.  Balloting for the President-Elect shall be provided (may be either online voting or secure web-based voting) to all Active, Public Agency or Life Members at least four (4) months prior to the next Annual Meeting. Ballots must be returned within 30 days. Notification of election results may be sent to members by email or posted on the IMSA Web site.


Balloting results for President-Elect will be delivered to the COD within fifty (50) business days before the COD meeting.


 ---------------------------------------------GPM PART V



3. Qualifications for Board Members

It is very important that members who are appointed to a board have integrity, know when to speak their minds, and when to compromise to ensure the best decision is made for the Association.

Board members should be of strong moral fiber, to help ensure that their personal or Section needs are not being placed above the needs of the Association.  Directors should be able to get along well with fellow board members, even though disputes will and do happen.

The Nominating Committee will recommend candidates for election as Board members only if they have the following qualifications:

► Financial Literacy. Such person should be “financially literate” as such qualification is interpreted by the Nominating committee in its business judgment.

► Leadership Experience. Such person should possess leadership experience, such as experience in business, finance/accounting, law, education or government, and shall possess qualities reflecting a proven record of accomplishment and ability to work with others.

► Commitment to the IMSA Mission Statement. Such person shall promote the mission; “Dedicated to providing quality certification programs for the safe installation, operation and maintenance of public safety systems; delivering value for members by providing the latest information and education in the industry”.

► Commitment to the Association’s Values. Such person shall be committed to promoting the financial success of the Association, preserving and enhancing the Association’s reputation as a leader in the industry and be in substantial agreement with the values of the Association as embodied in its Codes of Conduct.

► Absence of Conflicting Commitments. Such person should not have commitments that would conflict with the time commitments of a Director.

► Reputation and Integrity. IMSA Association directors are responsible to the members and the public for ensuring that the Association meets the highest standards of professional and ethical integrity. Candidates for the Board of Directors shall be of high repute and recognized within the Association and profession as individuals of integrity.  They shall conduct themselves in a manner that is consistent with the values and goals of the Association. The adherence to ethical standards is very important, so they shall not engage in activities that would conflict or have the appearance of conflict or misconduct. They shall not use the office for gain for themselves, a family member, friend or associate.

► Association Membership. Such person shall have been an Active member of the IMSA in good standing for more than 5 years and shall have served as a Section officer.

► Other Factors. Such person shall have other characteristics considered appropriate for membership on the Board of Directors, including an understanding of marketing and finance, sound business judgment, significant experience and accomplishments and educational background.

► Should be aware that members of the Board serve without salary and on an expense basis only for attendance at meetings of the Board, meetings of the members and meetings and conferences specifically authorized by the Board. All reasonable expenses in connection with Board-authorized attendance at such meetings and conferences are reimbursable, as preauthorized and approved by the Executive Director.

► Shall be willing to take the Oath of Office.

► Shall be willing to expend the effort needed to understand the Association’s issues and concerns and to provide the judgment needed to reach decisions in constantly changing circumstances.

► Shall be willing to support in his official capacity, as a Board member, all official decisions and actions made or taken by a majority of the Board.

► Shall be willing to study conscientiously the information contained in reports submitted to the Board.

► Shall be willing to contribute to the development of statements on functions and responsibilities of Directors and to work toward their constant improvement.

► Should be able to consider and evaluate objectively the questions, issues and concerns with which the Association is faced.

► Shall remain informed about, alert to and aware of the ideals and objectives of the Association and to study and analyze the policies, plans, issues and concerns, which result from efforts to achieve such ideals and objectives.

► Shall be able to work effectively with the Executive Director and staff.


© IMSA - International Municipal Signal Asssociation